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Stop Using Excel! Switch to a Cloud HR System

4 min read

October 24, 2016

Your Cloud HR system should produce reports that HR and business leaders can use to analyse vital workforce metrics such as headcount, annual leave entitlements and turnover. Human resource systems should help companies to improve talent management, better manage employee records, and optimise hiring practices.

 

Why a Good Cloud HR System Could be the Solution

Save space (and money)

One thing that HR systems are virtually guaranteed to do is save companies space. Eliminating or minimising paper records removes the need for extensive filing systems and large storage areas, which can, in turn, save your company money.

Improve organisation

When records are kept in an automated system, it becomes much easier to organise and recall needed information. The degree to which HR systems may help improve an organisation depends on your company’s existing systems and the particular software features. 

Streamline information sharing

HR systems can make it possible for employees or managers to share information across an entire organisation with one click. If employee self-service options are in place, this information may be accessed from anywhere at any time. This eliminates inconsistencies when sharing information regarding procedural changes and other company news.

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Conquer geographical barriers

For companies that operate across the globe, a cloud HR system can help employees and managers to communicate from remote locations and attend conferences online. Depending on the industry, it may be possible to communicate completely online and hire skilled employees without the need to travel. Cloud HR systems can also help to establish greater consistency in systems and standards. This occurs when a company has numerous locations across a large geographical area.

Optimise decision-making

With the help of analytics and data reporting, managers can optimise decision-making in many areas. HR systems can help managers determine when and who to hire, as well as identify the best methods for employee development. HR systems can also help managers identify ways to increase productivity and improve their systems. This requires both analysis skills and access to information.

Better use of human capital

HR software makes HR professionals’ jobs much more efficient. HR personnel don't have to spend time writing out, filing and searching for employee information to make changes. With information available in one place, HR professionals have more time to devote to endeavours that will truly benefit the organisation.

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Increase performance management's effectiveness

Performance management can be switched up from a once-a-year gruelling review process to daily or weekly feedback sessions. Here, managers can truly find out how an employee is progressing in real time and use the information to aid ongoing development. HR systems make it easy to obtain performance feedback from a variety of sources, so that a more realistic and rounded view of the employee is seen. With this information, managers can more effectively develop employees by giving specific advice and suggesting training systems that will be of the greatest benefit.

Improved communication

Instead of keeping a record of the contact information of the employees in a register, the information is securely recorded online. The information is easier to organise, find and update, eliminating the use of tedious paperwork.

HR helps in building culture and values in the organisation

The performance of an individual is dependent on the work atmosphere and prevailing organisational culture. So, creating a good, conducive working environment is expected from the HR department. A positive culture helps bring out the best in employees, creating higher job satisfaction.

With a cloud-based tool, managers can create and edit working time patterns for each employee, record holiday allowances and stay up to speed with upcoming absences.

Employees are given a clear display of their annual leave balance, which automatically updates in real-time when their request is approved and scheduled- this makes it as easy as possible for each person to track how many days they have left to take.

To avoid any potential clashes, the interactive HR software calendar view allows managers to see who else has booked time off before approving a holiday request.

Smart businesses should encourage their employees to rest and unwind just as much as they encourage hard work. The value of time off cannot be underestimated, keeping high-stress levels, chronic fatigue and the perils of burnout at bay.

People are every company’s most valuable asset, so it pays to keep them feeling fighting fit and healthy in the long run. Booking holidays should be easy—a good HR system should guarantee this.

Stop Esing Excel! Switch to a Cloud HR System was last modified: August 15th, 2025 by Agile Communications
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